To make it easier for young people in Moray to find opportunities, we have listed a variety of jobs that are currently available.
To support our work we are recruiting to the following role:
Office Administrator, Moray Shellfish Ltd - Buckie
| Salary range | From £26,800 per year |
|---|---|
| Duration | Permanent, Full-time |
| Working hours | N/A |
| Location | Buckie |
| Closing Date | N/A |
Role Overview:
We are seeking an organised and dynamic Office Administrator to support the daily operations of a busy manufacturing company. This role involves a wide range of administrative duties including managing communications, handling paperwork for shipments, maintaining financial records, and supporting the team with various tasks to ensure smooth and efficient office function.
Key Responsibilities:
· Daily Operations: Handle phone calls and email enquiries, create customer order sheets and pallet labels, manage export bookings and accompanying paperwork, and maintain transport schedules.
· Financial Administration: Produce invoices, input supplier invoices into Xero, manage customer accounts, and match banking payments.
· Weekly Duties: Process wages, manage product intake tally, pay invoices, and maintain workplace tidiness.
· Monthly Tasks: Manage date coding for dispatch, bill management for labour and sales, handle supplier declarations, and conduct bank reconciliations for multiple currencies.
· Quarterly and Annual Responsibilities: Manage VAT submissions, attestation renewals, and ensure timely corporate tax payments and financial year-end documentation.
Qualifications and Skills:
· Proven experience in office administration or a similar role, preferably in the food manufacturing industry.
· Strong organisational and multitasking abilities.
· Excellent communication skills and proficiency in managing emails and telephone enquiries.
· Familiarity with financial software, preferably Xero, and proficiency in MS Office.
· Ability to handle various financial tasks including invoicing and bank reconciliations.
· Detail-oriented with strong analytical skills.
· A proactive approach to problem-solving and the ability to work independently.
· A valid driving licence is desirable.
What We Offer:
· Be a part of a passionate team in a thriving industry
· Enjoy a fulfilling role with diverse responsibilities
· Work in a friendly, family-oriented atmosphere