To make it easier for young people in Moray to find opportunities, we have listed a variety of jobs that are currently available.
To support our work we are recruiting to the following role:
Administrative Assistant, A&F Grant Ltd - Ballindalloch
| Salary range | From £13 per hour |
|---|---|
| Duration | Permanent, Full-time |
| Working hours | 40 hours per week |
| Location | Ballindalloch |
| Closing Date | N/A |
A & F Grant Ltd is looking for an Administrative Assistant to join our team based in Ballindalloch near Aberlour.
The ideal candidate will have excellent communication skills, a good eye for detail and be highly organised.
The Administrative Assistant will be required to work in various areas within the organisation to develop skills, knowledge and experience in all aspects of administration. This will be via on-the-job training.
The post holder will be expected to efficiently undertake basic administration and clerical duties, which may include the following:
- Be the first point of contact for answering and directing calls or taking detailed messages.
- Perform data entry, data extraction, scanning, photocopying, faxing, filing, and typing as directed.
- Handle daily internal and external post and emails.
- Support the team in maintaining accurate, timely, and legible records.
- Assist with inquiries both in-person and over the phone.
- Provide reception cover, ensuring all visitors sign in.
- Maintain filing systems in accordance with company policies and procedures.
- Collate information for reports and send relevant documents to customers.
- Input weight ticket orders into Mandata/AX, verify delivered orders, and scan necessary documents.
- Scan PODs and ensure accurate data entry.
- Record tank wash certificates in the database and file appropriately; produce transport planners with overdue tanks.
- Book driver medicals when required.
- Log VAT receipts and manage the company text messaging system.
- Conduct monthly driver's license checks and update Transport Managers on any changes.
- Provide backup support for the Payroll and tally timesheets for processing.
- Input new vehicle/trailer details into Mandata and maintain records.
- Assist the Maintenance/Compliance Department as needed.
- Manage office stationery orders for staff.
Key Skills & Attributes:
- Strong communication skills, both written and verbal.
- High attention to detail with the ability to maintain accuracy in data entry.
- Excellent organisational and time-management skills.
- Ability to work flexibly and be a supportive team member.
- Proficient in Microsoft Office (Word, Excel, Outlook) and other office systems.
- Experience in administrative support roles is a plus.